UFS Constitution, Bylaws, and Standing Rules

The new Constitution for the University Faculty Senate was approved by the President of the University and adopted by Faculty Referendum of March 27, 1971, to become effective on June 1, 1971. Since that date other major changes were made in May 1975 and April 1993.

All changes in this printing are as approved by the Senate as of April 26, 2005.

CONSTITUTION
BY LAWS
STANDING RULES
         Article I FUNCTIONS
         Article II MEMBERSHIP
         Article III AMENDMENTS
         Article I OFFICERS
         Article II SENATE COUNCIL
         Article III ELECTION TO THE SENATE
         Article IV COMMITTEES
         Article V MEETINGS
         Article VI QUORUM
         Article VII DELEGATION OF AUTHORITY
         Article VIII REFERENDA
         Article IX RULES OF PROCEDURE
         Article X AMENDMENTS
         Article I RULES OF PROCEDURE
         Article II SENATE COMMITTEE STRUCTURE
         Article III OTHER FUNCTIONS OF THE SENATE
         Article IV AMENDMENTS

CONSTITUTION

Article I FUNCTIONS

SECTION 1

The University Faculty Senate shall have the following functions:
  1. Legislative

    To serve as the sole legislative body representing the University Faculty as a whole. Its actions shall be authoritative on all matters that pertain to the educational interests of the University (graduate and undergraduate resident instruction, research, and continuing education) and on all educational matters that concern the faculties of more than one college, subject, after consultation, to revision and orders of the president of the University. Among the matters within the legislative jurisdiction of the Senate are:
    1. instructional program
    2. courses and programs of study
    3. academic admissions standards
    4. retention and graduation requirements
    5. University-wide unspecified scholarships, honors programs, and honors designation
    6. academic standards for intercollegiate athletic participation
    7. access to library and information systems for academic purposes.
  2. Advisory and Consultative

    To act as an advisory and consultative body, both through its corporate whole and any of its constituent parts, to the President on any matter that may affect the attainment of the educational objectives of the University, such as:
    1. the establishment, reorganization, or discontinuation of organizational units and areas of instruction or research
    2. policies concerning the planning of physical facilities when these may affect the attainment of the educational objectives of the University
    3. policies and administration of the Libraries of the University
    4. policies affecting University development and utilization of resources
    5. matters pertaining to the general welfare of the University
    6. overall educational policy and planning, as they affect instruction, research, and service
    7. University calendar
    8. faculty affairs including academic personnel
    9. regulations affecting students
    10. general admissions policy
    11. other appropriate matters.
  3. Forensic

  4. Informational

  5. Recognition

    To recognize or honor those individuals, organizations, or institutions the Senate deems worthy of special recognition by the University Faculty Senate. Such courtesy actions normally shall originate from Senate Council or the Senate Officers.

SECTION 2

The Senate shall interpret its legislation.

SECTION 3

In case of question of legislative jurisdiction, the power of decision shall rest with the President of the University in line with the requirement of the Board of Trustees that the Faculty, as appropriately organized as the University Faculty Senate, shall have certain authorities.

SECTION 4

The Senate shall have the authority to redelegate authority in the areas listed in Section 1, according to such procedures as the Senate may establish.

Senate committees are authorized to act for and in the name of the Senate as specified in the Standing Rules. Such actions shall be reported promptly to the Senate and will stand unless the Senate, upon receiving such a report, takes jurisdiction of the matter for further consideration.

Senate committees may serve as advisory bodies to administrative officials. Reports made by committees shall not be considered to be or identified as reports of the Senate unless they have been approved by the Senate.

SECTION 5

Guests of the Senate and members of the University community who are not members of the Senate shall have the right to attend Senate meetings as observers and may be granted the privilege of the floor in accordance with rules established by the Senate.

Article II MEMBERSHIP

SECTION 1

For the purpose of defining the electorate of the Senate, the term University Faculty shall mean all persons who hold full-time academic appointments, and who fall into one of the following categories: those holding professorial, research (excluding noncontinuing research appointees), all librarian titles, full-time instructors, senior instructors, lecturers, or senior lecturers. The faculty of the Pennsylvania College of Technology are not included.

SECTION 2

The Senate shall be elected by the University Faculty from among its members, except for ex officio, student, and appointed members as provided in Section 5. All members of the Senate shall have full voting rights.

SECTION 3

For the purpose of electing Senators, the University Faculty shall be divided into the following groups, hereinafter referred to as academic voting units:
  1. Each college at University Park
  2. Penn State Abington
  3. Penn State Altoona
  4. Penn State Erie, The Behrend College
  5. Penn State Berks
  6. Penn State Harrisburg
  7. Dickinson School of Law
  8. Great Valley
  9. University Libraries at University Park. All members of the University. Libraries at locations other than University Park who fit the definition of the Senate Electorate are included in the Senate Electorate and census for that particular location.
  10. College of Medicine
  11. The Combined Departments of Military Science at University Park. All members of the Departments of Military Science at locations other than University Park who fit the definition of the Senate electorate are included in the Senate electorate and census for that particular location.
  12. University College
  13. Such groupings as may be designated, according to such procedures as the Senate may establish.
  14. The academic voting units shall elect their Senators at-large rather than as representatives of smaller units within the academic voting units, except at multi-campus units. In the case of a multi-campus unit, the academic voting unit itself shall determine the method of allocating Senate seats within that unit, provided that each geographic location is represented by at least one Senator. The method of allocating Senate seats must be approved by Senate Council.
Each faculty member shall be counted in one, and only one, academic voting unit. Members of the University Faculty who are not included in one of the above units (described in a-m of this section of the Constitution) may petition for assignment to an academic voting unit, according to procedures as the Senate may establish.

SECTION 4

The University Faculty of each unit shall elect one Senator for each twenty-five members of the electorate (as defined in Section 1) and major fraction thereof in that unit, except that each unit shall have a minimum of one Senator. The normal term of elected faculty Senators shall be four years. One-fourth of the total number, as nearly as practicable, of faculty Senators from each voting unit shall be elected each year. To balance membership terms in any unit, the Elections Commission may on request permit the voting unit to elect a Senator for a term of less than four years.

SECTION 5

  1. The following persons shall be ex officio members of the Senate: the President of the University; the Executive Vice President and Provost of the University; the Senior Vice President for Research and Dean of the Graduate School; the Chair of the Academic Leadership Council; the Vice President and Dean for Undergraduate Education; the University Registrar; the Executive Director, Division of Undergraduate Studies; and any elected member of the Faculty Advisory Committee who is not an elected faculty Senator.
  2. The President may appoint other University personnel to membership in the Senate on an annual basis. The total number of appointed and ex officio members (not including any member of the Faculty Advisory Committee) shall not exceed a number equal to ten percent of the elected faculty Senators.
  3. The full-time, degree-seeking students at the University shall be represented by student Senators elected by their units and by two ex officio student Senators from undergraduate student government organizations. Student Senators shall be allocated as follows:
    1. One undergraduate student from each of the eleven colleges at University Park
    2. One student from each of the following locations or units:
      • Penn State Abington
      • Penn State Altoona
      • Penn State Erie, The Behrend College
      • Penn State Berks
      • Penn State Harrisburg
      • Dickinson School of Law
      • Division of Undergraduate Studies
      • Graduate School
      • Penn State Great Valley
      • College of Medicine
      • University College
    3. Two leaders of undergraduate student government organizations, as follows: One representative of the Undergraduate Student Government Academic Assembly One representative of the Council of Commonwealth Student Governments

      Whenever comparable units are added to the University or created through reorganization, each new unit shall elect one student Senator. The term of a student Senator shall be one year.

  4. The retired faculty of the University shall be represented by two elected retired faculty Senators.

SECTION 6

An Executive Secretary appointed by the Provost of the University after recommendation by the Senate Officers shall carry out staff functions, manage the Senate Office, and support and facilitate the Senate in the performance of its duties. The Executive Secretary shall be responsible to the Senate Chair. A review of the Executive Secretary will be conducted every five years by the Senate Chair. The Executive Secretary shall be nonvoting but shall have the privileges of the floor.

Article III AMENDMENTS

Amendments of the Constitution consistent with directives of the Board of Trustees may be adopted at any meeting of the University Faculty Senate by a two-thirds vote of those Senators present, provided that the amendment shall have been presented in writing in a preceding regular meeting. Such amendments shall not be in effect until they have been approved by the President. {#COMPONENT_by-laws#} {#COMPONENT_by-laws#:

BY LAWS

Article I OFFICERS

{#SECTION_1_officers_by-law#} {#SECTION_2_officers_by-law#} {#SECTION_3_officers_by-law#} {#SECTION_4_officers_by-law#} {#SECTION_5_officers_by-law#} {#SECTION_6_officers_by-law#}

Article II SENATE COUNCIL

{#SECTION_1_senate_council_by-law#} {#SECTION_2_senate_council_by-law#} {#SECTION_3_senate_council_by-law#}

Article III ELECTION TO THE SENATE

{#SECTION_1_election_by-law#} {#SECTION_2_election_by-law#} {#SECTION_3_election_by-law#} {#SECTION_4_election_by-law#} {#SECTION_5_election_by-law#} {#SECTION_6_election_by-law#} {#SECTION_7_election_by-law#} {#SECTION_8_election_by-law#}

Article IV COMMITTEES

{#SECTION_1_committees_by-law#} {#SECTION_2_committees_by-law#} {#SECTION_3_committees_by-law#} {#SECTION_4_committees_by-law#} {#SECTION_5_committees_by-law#}

Article V MEETINGS

{#SECTION_1_meetings_by-law#} {#SECTION_2_meetings_by-law#} {#SECTION_3_meetings_by-law#} {#SECTION_4_meetings_by-law#}

Article VI QUORUM

{#SECTION_1_quorum_by-law#}

Article VII DELEGATION OF AUTHORITY

{#SECTION_1_delegation_by-law#} {#SECTION_2_delegation_by-law#} {#SECTION_3_delegation_by-law#} {#SECTION_4_delegation_by-law#}

Article VIII REFERENDA

{#SECTION_1_referenda_by-law#}

Article IX RULES OF PROCEDURE

{#SECTION_1_procedure_rules_by-law#}

Article X AMENDMENTS

{#SECTION_1_amendments_by-law#} :#COMPONENT_by-laws#} {#COMPONENT_standing-rules#} {#COMPONENT_standing-rules#:

STANDING RULES

Article I RULES OF PROCEDURE

SECTION 1

  1. The rules of procedure in the meetings of the University Faculty Senate, except as may be otherwise specified in the Senate Constitution, Bylaws, and Standing Rules, shall be those of Robert’s Rules of Order, Newly Revised 1990. All motions, except as may be otherwise specified in these documents, shall be determined by a majority of the votes cast. Roll-call votes may be initiated only by the decision of the Chair or by a two-thirds majority of Senators present and voting. The role of the Parliamentarian is advisory only.
  2. Election of officers of the Senate shall be by secret preferential ballot, the preferred candidate being designated by “1,” the next by “2,” and so on. In counting votes the Hare System of the single transferable ballot shall be used. In the event of a tie, the results of the election shall be determined by drawing lots among the tied candidates. (See The Senate Record, March 5, 1974, Vol. 7, No. 8.)
  3. Each academic voting unit eligible under the provisions of Article II, Section 2, of the Bylaws shall elect its Senate Council member(s) from among its elected Faculty Senators.

SECTION 2

SECTION 3

SECTION 4

SECTION 5

SECTION 6

SECTION 7

SECTION 8

SECTION 9

SECTION 10

SECTION 11

SECTION 12

SECTION 13

Article II SENATE COMMITTEE STRUCTURE

SECTION 1

SECTION 2

SECTION 3

SECTION 4

SECTION 5

{#SECTION_6 _committees_standing_rules#}

Article III OTHER FUNCTIONS OF THE SENATE

SECTION 1

The Senate participates in the selection of members for extrasenatorial standing committees, commissions, and boards of the University. For the purposes of Sections 2 and 5 of this Article, a faculty member is defined as University Faculty by Article II, Section 1 of the Constitution but who does not have administrative signatory authority on promotion and tenure documents.

SECTION 2

Standing Joint Committee on Tenure
  1. Membership: Five members — two members representing the administration appointed for a one-year term by the President of the University, three tenured University faculty elected by the elected faculty members of the University Faculty Senate. The chair will be chosen by the committee from the elected tenured faculty members and will serve a one-year term as chair.
    1. The term of office of the elected members shall be three years. The terms of elected members will commence on July 1 and will be staggered to provide for continuity.
    2. The Senate Committee on Committees and Rules shall serve as the nominating committee.
    3. Nominations shall be presented by elected faculty Senators during the next-to-last regular meeting of the Senate each academic year. The quorum for this purpose shall consist of fifty elected faculty Senators.
    4. Election of the three faculty members and the three faculty alternates shall be by plurality election by secret written mail ballot.
    5. In case an elected faculty member resigns, the alternate elected in the same year as the member resigning will complete the term. The candidate in the most recent election receiving the highest number of votes of those not elected will fill the unexpired term of the alternate provided there are two or more eligible candidates. Otherwise a special election will be held.
    6. No member of this committee may serve concurrently on the University Promotion and Tenure Review Committee and/or the Senate Committee on Faculty Rights and Responsibilities.
  2. Duties: See The Pennsylvania State University Policy Manual, Promotion and Tenure Procedures and Regulations, HR-23 and SR: 5-6-75 IV.

SECTION 3

Joint Committee on Insurance and Benefits
  1. Membership:
    1. Five faculty members appointed by the Chair of the Senate. Four of the faculty members serve rotating three-year (renewable) terms; the fifth faculty member, selected from the Faculty Benefits Committee, serves a one-year (renewable) term. At least one faculty member must be from University Park and one faculty member from a location other than University Park.
    2. Five members appointed by the President. One member shall be selected from the Office of Human Resources Staff Focus Committee.
    3. The Chair of the Committee is appointed jointly by the President and the Chair of the Senate from among the faculty members on the Committee.
  2. Duties: The Joint Committee on Insurance and Benefits shall review and make recommendations to the Senate through the Faculty Benefits Committee on policies relating to the University’s insurance programs including life, medical, dental, and vision, as well as other areas normally defined as fringe benefits, including, but not limited to retirement and tuition remission. It shall be an advisory body to the Office of Human Resources and other appropriate administrative units in the formulation of all policies affecting insurance and benefits.

SECTION 4

University Promotion and Tenure Review Committee
  1. Membership:
    1. The committee shall consist of eleven members.
    2. Seven of these faculty members shall be selected by plurality election by the University Faculty Senate from a slate of nominees prepared by the Committee on Committees and Rules with provisions for nominations from the Senate floor. At least two faculty members shall be from campuses other than University Park.
    3. The remaining four members of the committee shall be appointed by the President of the University.
    4. The President shall appoint the chair of the committee from among the seven elected and four appointed committee members.
    5. All tenured Professors, Librarians, and other faculty of equivalent rank holding full-time standing appointments are eligible for election by the Senate or appointment by the President with the following exclusions:
      1. the President’s immediate staff;
      2. the Executive Vice President and Provost of the University’s immediate staff;
      3. those holding affiliate academic appointments;
      4. Administrators as defined in Policy AD-14.
    6. All members of the committee shall serve for two-year terms commencing on July 1, staggered to provide continuity to the committee’s deliberations. No persons may serve more than two successive terms and after serving two successive terms may not be appointed or elected to the committee for the following two-year (one-term) period.
    7. In case an elected faculty members resigns, the candidate in the most recent election receiving the highest number of votes of those not elected will complete the term provided there are two or more eligible candidates. Otherwise a special election will be held.
    8. No member of this committee may serve concurrently on the Standing Joint Committee on Tenure and/or the Senate Committee on Faculty Rights and Responsibilities.
  2. Duties: See The Pennsylvania State University Policy Manual, Promotion and Tenure Procedures and Regulations, HR-23 and SR: 5-6-75 IV.

SECTION 5

Senate Committee on Faculty Rights and Responsibilities
  1. Membership: Nine members elected by the Senate – six tenured faculty members and three members of the Academic Leadership Council. Two of the faculty members shall be from academic voting units other than those at University Park. Alternates: Six tenured faculty members and three deans will be elected as alternates. Two of the faculty member alternates shall be from academic voting units other than those at University Park. The chair will be chosen by the committee from the elected faculty members and will serve a one-year term as chair.
    1. The term of office for members and alternates will be three years commencing on July 1. The terms will be staggered to provide for continuity.
    2. The Committee on Committees and Rules will present a list of nominees to fill vacancies and expiring terms on the committee at the next to last meeting of the Senate each academic year. Additional nominations may be made from the floor at that time.
    3. Election of committee members and alternates will be by secret mail ballot.
    4. In case an elected faculty member resigns, an alternate elected in the same year as the member resigning will complete the term. The candidate in the most recent election receiving the highest number of votes of those not elected will fill the unexpired term of the alternate provided there are two or more eligible candidates. Otherwise a special election will be held.
    5. No member of this committee may serve concurrently on the Standing Joint Committee on Tenure and/or the University Promotion and Tenure Review Committee.
  2. Duties and Procedures: See SR: 5-8-73 III, pp. 7-15.

SECTION 6

Faculty Advisory Committee to the President
  1. The Faculty Advisory Committee to the President, hereinafter referred to as the Faculty Advisory Committee, shall be an instrumentality of the Senate without legislative authority. It shall represent the Senate and thus the faculty at large as an advisory and consultative body to the President of the University. It shall provide advice and consultation to the President on matters of general concern to the faculty pertaining to the welfare and effectiveness of the University. (See Article I of the Constitution.) Topics for discussion may include any matter initiated either by the President or the committee. The committee shall report regularly to the Senate. The term of office for members of this committee shall begin with the passing of the gavel at the last regular Senate meeting of each Senate year.
  2. The committee shall participate regularly in Senate Council deliberations.
  3. The Faculty Advisory Committee shall include:
    1. Chair of the Senate
    2. Chair-Elect of the Senate
    3. Immediate Past-Chair of the Senate
    4. Secretary of the Senate
    5. Three (3) elected faculty members chosen for three (3) year staggered terms with the following exclusions:
      1. The President's immediate staff;
      2. The immediate staff of the Executive Vice President and Provost, including Vice Provosts and Associate and Assistant Vice Provosts;
      3. Other Vice Presidents, including Associate and Assistant Vice Presidents, Academic Deans and Campus Executive Officers;
      4. Those holding affiliate academic appointments.
      5. The elected faculty members shall be chosen at the same time and in the same manner as Senate Officers. At least one of the members of the committee must always be from a location other than University Park while at least one member must be from University Park. In case an elected faculty member resigns, the candidate in the most recent election receiving the highest number of votes of those not elected will complete the term provided there are two or more eligible candidates. Otherwise a special election will be held.
      6. Any member of the Faculty Advisory Committee who is not a member of the Senate shall have all the rights and privileges of a regular member of the Senate while continuing to serve on the Faculty Advisory Committee. Such individuals shall not be counted as members of academic voting units.

SECTION 7

Joint Faculty/Administrative Committee to Monitor Travel Policies
  1. Membership:
    1. Four members appointed by the Chair of the Senate from a slate of six candidates nominated by the Committee on Committees and Rules. The faculty members shall serve rotating two-year terms and may serve for no more than two consecutive two-year terms.
    2. Four members appointed by the President.
    3. The Executive Secretary of the Senate (ex-officio, non-voting). The Chair of the Committee is appointed jointly each Senate year by the President and the Chair of the Senate from among the faculty members on the Committee.
  2. Duties: The Joint Faculty/Administrative Committee to Monitor Travel Policies shall advise and consult with others involved in the University travel program on all University travel policies. It shall include in its activities ways to publicize programs, disseminate information to travelers and facilitate the development of policies to eliminate obstacles to the effective functioning of the program. It shall act in an advisory and consultative capacity to the University Travel Services Office. It shall act in a similar capacity to facilitate and improve relations between the University Travel Services Office and University travelers. It shall act as liaison between the University travel program and the University Faculty Senate to maintain a well understood, efficient and economic ongoing program for the University. It shall receive suggestions for improvement in the program and shall submit a written report annually to the Senate Committee on Faculty Benefits.

SECTION 8

    Faculty Athletic Representatives
  1. Faculty Athletic Representative (NCAA): The Faculty Athletic Representative (NCAA) shall be a presidential appointment following nomination by the Committee on Committees and Rules of the Faculty Senate. The representative shall be a tenured Professor at University Park with a full-time faculty appointment.
    1. The term of appointment shall be five years (renewable) and reviewed by the President in consultation with the Committee on Intercollegiate Athletics at the end of each five-year term.
    2. The NCAA Faculty Athletic Representative for University Park shall serve under the direction of the President and represent the faculty in all matters related to varsity athletics at University Park. The representative shall serve as an ex officio member of the Committee on Intercollegiate Athletics and as the primary liaison between the Athletic Director and the Faculty Senate. Under the direction of the Committee on Intercollegiate Athletics and in accord with Policies and Procedures for Students, Section 67-00, the representative will act on behalf of the University faculty to approve minor exceptions to standing undergraduate policies that pertain to varsity athletics at University Park, to approve exceptions to normal progress policies for University Park varsity athletics, and to certify athletic grants-in-aid to the Controller. After consultation with the chair of the Committee on Intercollegiate Athletics, the faculty athletic representative may approve minor exceptions to committee-approved University Park intercollegiate athletic schedules. The representative will also report to the Committee on Intercollegiate Athletics all University Park varsity athletic schedules prior to the beginning of the sport season and schedule changes as they occur, all excused class absences for athletic teams each semester, and academic eligibility of athletes for both grade-point deficiency and normal progress each semester. In addition, the representative will report the admission classification of each athletic grant-in-aid annually, petition for major exceptions, and present an annual summary of minor exceptions granted.
    3. The representative will present to the Senate annually a summary of the year’s activities and will also advise Faculty Athletic Representatives at campuses other than University Park, as appropriate.
    4. He/she will also advise Faculty Athletic Representatives at campuses other than University Park, as appropriate.
  2. Faculty Athletic Representatives (other than University Park) shall be appointed by the dean of each college which participates in any National Collegiate Athletic Association programs following nomi-nation by the college faculty organization, to act for the faculty of that college. The Penn State University Athletic Conference (PSU-AC) should use the same process to appoint a faculty athletic representative for all Penn State locations that participate in two-year intercollegiate athletic associations. The representatives shall be tenured full-time Penn State faculty members from their respective colleges.
    1. The term of appointment shall be five years (renewable) and reviewed by the appropriate administrative officers in consultation with the committees or faculty organizations at the end of each term.
    2. The Representatives shall act for their respective faculties in accord with Academic Policies and Procedures for Undergraduate Students, Section 67-00, and present a summary of activities annually to the Committee on Intercollegiate Athletics. The Faculty Representatives also serve as ex-officio members of the Committee on Intercollegiate Athletics. The college representatives shall also serve, under the direction of the appropriate administrative officers of their college as the representative to the appropriate intercollegiate athletic associations.

SECTION 9

University Ombudsman:
  1. Eligibility: Current or emeritus faculty member
  2. Election: By the Senate Council for a term of four years (renewable). While University Ombudsman, the incumbent may not serve on the Standing Joint Committee on Tenure, the Senate Committee on Faculty Rights and Responsibilities, or the University Promotion and Tenure Review Committee
  3. Duties: The University Ombudsman shall coordinate the training of all college and campus ombudsmen; shall provide for the appropriate dissemination of information among the various college and campus ombudsmen; and shall be the university-level contact for the various college and campus ombudsmen. The University Ombudsman shall report periodically to the Senate Council and shall maintain liaison with the Office of the University Provost, the Office of Human Resources and the Senate Office. The University Ombudsman shall have no appeal function.

SECTION 10

  1. Membership: The Council shall consist of the Past Chairs of the Senate other than the Immediate Past Chair. It shall have no legislative authority, and shall serve only as an advisory and consultative body to the Chair of the Senate.
  2. Duties: The Council shall convene only at the call of the Senate Chair to provide consultation and advice.

SECTION 11

Senators representing the Senate on extrasenatorial committees, boards, and commissions shall report actions of these bodies to the Senate when requested by the Senate Council or the Chair.

Article IV AMENDMENTS

Amendments to the Standing Rules may be adopted at any meeting of the Senate by a majority vote of those Senators present, provided that the amendments have been presented in writing in the agenda for that meeting. :#COMPONENT_standing-rules#} {#SECTION_1_officers_by-law#:

SECTION 1

  1. The officers of the Senate shall be a Chair, a Chair-Elect, an Immediate Past-Chair, and a Secretary.
  2. The Senate shall elect annually from among its elected faculty mem-bers a Chair-Elect and a Secretary from among members who will be serving as elected faculty Senators in the following Senate year. The Secretary shall be eligible for reelection, but shall serve no more than three consecutive one-year terms. The Chair-Elect, at the end of one year of service in that office, shall automatically succeed to the Office of Chair. The Chair, at the end of one year of service in that office, shall automatically succeed to the Office of Immediate Past-Chair.
  3. If a Senator’s term as representative of an academic voting unit expires while serving as Chair or Chair-Elect, and the Senator is not reelected, that Senator shall be permitted to succeed to the Offices of Chair and/or Immediate Past-Chair. While completing terms as Chair and Immediate Past-Chair, the officer will have all the rights and privileges of a regular member of the Senate.
  4. When a vacancy occurs in the Office of Immediate Past-Chair, the elected members of the Senate Council shall elect a faculty member from among Past-Chairs to complete the unexpired term. If a vacancy occurs in the Office of Chair, the Chair-Elect will move immediately into the office, complete the unexpired term, and continue through a full term as Chair. When a vacancy occurs in the Office of Chair-Elect, the elected Secretary of the University Faculty Senate shall, within no more than thirty days of notification of the vacancy, convene a meeting of the Nominating Committee for the purpose of presenting nominees to fill the unexpired term of the Chair-Elect. The Nominating Committee, acting under the procedures enumerated in the Standing Rules, Article I, Section 11 (c), shall present at least two nominees to fill the vacancy. These nominees shall be announced at the next meeting of the Senate. At this time, additional nominations may be made from the floor of the Senate. The Elections Commission shall then conduct a special election to fill the vacancy. The special election shall be conducted in the manner enumerated in the Standing Rules, Article I, Section 1 (b). The name of the new Chair-Elect shall be announced at the next Senate meeting. The new Chair-Elect shall complete the unexpired term and succeed to the Office of Chair. If a vacancy occurs in the Office of Secretary, the elected members of the Senate Council shall elect a Senator to complete the unexpired term.
:#SECTION_1_officers_by-law#} {#SECTION_2_officers_by-law#:

SECTION 2

  1. The Chair shall be the presiding officer of the Senate and shall appoint a faculty member as Parliamentarian who shall not vote unless otherwise entitled.
  2. The Chair, after consultation with the other Senate Officers and the President of the University, shall have the authority to declare the existence of a situation of special Senate concern and convene the Senate Council. If the Senate Council acts on behalf of the Senate, the Chair shall also convene a special meeting of the Senate within a week following the announcement unless a regular meeting of the Senate is scheduled within that period. At either the special or a regular meeting of the Senate, the Chair shall report the actions taken under authority of Article II, Section 1, below, and the Senate shall then take appropriate action.
:#SECTION_2_officers_by-law#} {#SECTION_3_officers_by-law#:

SECTION 3

The Chair-Elect shall convene the officers and the chairs of the Standing Committees of the Senate before each Senate meeting for the purpose of exchanging information on committee activities and advising the officers. The Chair-Elect shall also assume the duties of the Chair in the absence of the Chair. :#SECTION_3_officers_by-law#} {#SECTION_4_officers_by-law#:

SECTION 4

The Immediate Past-Chair shall serve on the Faculty Advisory Committee to the President and shall also assume the duties of the Chair when the Chair and Chair-Elect are both absent. :#SECTION_4_officers_by-law#} {#SECTION_5_officers_by-law#:

SECTION 5

The Secretary shall keep the official roll, shall prepare and publish notices, agenda, and minutes of Senate meetings, and shall perform other duties appropriate to the office. :#SECTION_5_officers_by-law#} {#SECTION_6_officers_by-law#:

SECTION 6

Any officer of the Senate may be removed for neglect of duty or for misconduct in office in accordance with procedures for removal in the Standing Rules, Article I, Section 11 (b). :#SECTION_6_officers_by-law#} {#SECTION_1_senate_council_by-law#:

SECTION 1

Duties:
  1. It shall ensure that the Senate addresses issues of major concern to the faculty voting units and the faculty as a whole.
  2. It may initiate Senate legislation in the same manner as a standing committee. In addition, it may charge a standing committee of the Senate to investigate matters deemed appropriate by the Council.
  3. It shall provide a mechanism for Council Members’ review of all legislative, consultative, and informational reports submitted for the Senate Agenda. Decision on whether an item is to be placed on the Agenda for full Senate discussion is to be based on whether a report is adequately prepared and documented.
  4. It shall advise, upon consultation with appropriate Senate committees, the President and Executive Vice President and Provost of the University on the establishment, reorganization, or discontinuation of organizational units and areas of the University that involve two or more teaching, research, and continuing education functions whether or not delegation of authority exists. Such advice should be given before official action is taken.
  5. It shall recommend to the Senate the delegation of authority and responsibility to carry out specific legislative, advisory and consultative functions to properly organized faculty organizations. It shall maintain criteria and guidelines for such delegation and review approved organizations at appropriate intervals.
  6. In coordination with the University administration, it shall represent the Senate in seeking information from officials and agencies external to the University especially those who establish policies and control resources affecting University academic programs. It shall advise the University administration on external government legislation and other external issues that may have impact on the University. It shall advise the Senate on the preparation of statements on such matters. It shall be the Senate advisory body to the University on public and alumni relations, public information, general publications and private fundraising. The Chair shall be the spokesperson for the Council in these matters.

    The Senate Council shall maintain a standing subcommittee to deal with external matters. The subcommittee will consist of at least five Council members together with appropriate additional elected faculty Senators and resource personnel and will be chaired by the Immediate Past-Chair of the Senate. A majority of the subcommittee will be Councilors with at least two members from locations other than University Park.

  7. It shall serve as an advisory body to the Senate Officers and the Senate as a whole.
  8. In the event that the Chair of the Senate declares existence of a situation of special Senate concern, the Senate Council shall be empowered to act for the Senate in all matters until this authority is terminated by actions of the Senate.
:#SECTION_1_senate_council_by-law#} {#SECTION_2_senate_council_by-law#:

SECTION 2

The Senate Council shall include:
  1. The Senate Officers, with the Chair presiding.
  2. One faculty Senator elected from and by the elected faculty Senators of each academic unit entitled to four or more elected faculty Senators. One faculty Senator elected by and among the elected faculty Senators of other voting units at University Park, the Great Valley Graduate Center and The Dickinson School of Law. All elections to the Senate Council shall be for terms of one year. A member of Senate Council unable to attend a meeting may send another elected faculty Senator from the member’s voting unit to represent the unit and vote.
  3. In the event of a vacancy among the elected members of the Council, the electing body shall elect a replacement.
  4. The elected members of the Faculty Advisory Committee shall participate, without vote, in Senate Council deliberations.
  5. The President and the Executive Vice President and Provost of the University may attend Senate Council meetings at their own discretion.
:#SECTION_2_senate_council_by-law#} {#SECTION_3_senate_council_by-law#:

SECTION 3

The Senate Council shall be convened by the Chair of the Senate at least as often per annum as the Senate. :#SECTION_3_senate_council_by-law#} {#SECTION_1_election_by-law#:

SECTION 1

Election to the Senate by members of the University Faculty in each voting unit shall be as follows:
  1. Nominations shall be made by members of the University Faculty. The procedures shall provide that every member of the electorate shall have the opportunity to place names in nomination.
  2. There shall be at least twice as many nominations as there are Senators to be elected.
  3. Election shall be by secret ballot.
:#SECTION_1_election_by-law#} {#SECTION_2_election_by-law#:

SECTION 2

The Elections Commission shall review annually and adjust, if necessary, the number of Senators to be elected from each voting unit, based on the distribution of the University Faculty as of the preceding November 1. :#SECTION_2_election_by-law#} {#SECTION_3_election_by-law#:

SECTION 3

Student Senators shall be nominated and elected according to such procedures as the Elections Commission of the Senate may establish. :#SECTION_3_election_by-law#} {#SECTION_4_election_by-law#:

SECTION 4

The names of newly elected and newly appointed Senators to serve during the following year shall be reported to the Senate Office by the first Friday in February in order to be reported to the Senate at the last regular meeting of the academic year. :#SECTION_4_election_by-law#} {#SECTION_5_election_by-law#:

SECTION 5

An elected Senator who is engaged in any type of professional activity making it impossible to carry out Senate responsibilities for a period exceeding three consecutive months, excluding June, July and August, may resign if he or she wishes, but otherwise shall be replaced by an alternate to fill the period of time that the Senator will be absent from the Senate. :#SECTION_5_election_by-law#} {#SECTION_6_election_by-law#:

SECTION 6

In case an elected faculty Senator is unable to complete the elected term, the University Faculty of the Senator’s voting unit shall identify a replacement in the following manner: In addition to identifying an elected Senator for each vacant seat, regular Senate elections shall identify at least the highest ranking alternate, that is, the candidate receiving the highest number of votes of those not elected. If more than one alternate is identified, the alternates’ names should be submitted in order of rank, based on the number of votes. The names of the winner(s) and all of the alternate(s) shall be reported directly to the Senate Office. First choice for replacement is to be the highest ranking alternate, as identified in the most recent regular Senate election; if the highest ranking alternate is not available, then the choice will move to all remaining alternates, in order of their rank by vote. If no alternates are available from the most recent regular Senate election, then the University Faculty of the voting unit shall hold a special election to identify a new elected Senator, who will complete the unfinished term. This same procedure shall be followed in the replacement of committee members elected at-large by the Senate. :#SECTION_6_election_by-law#} {#SECTION_7_election_by-law#:

SECTION 7

Senate voting units have the authority to replace a unit Senator who has three or more absences from plenary meetings of the University Faculty Senate in any given academic year. A voting unit should adhere to the procedures outlined in the Bylaws, Article III, Section 6 for identifying a replacement Senator. :#SECTION_7_election_by-law#} {#SECTION_8_election_by-law#:

SECTION 8

All elections of the Senate shall be supervised by an Elections Commission consisting of the Secretary of the Senate and four other elected faculty Senators selected by the Committee on Committees and Rules. :#SECTION_8_election_by-law#} {#SECTION_1_committees_by-law#:

SECTION 1

The Senate shall determine its committee structure and composition with only the following stipulations:
  1. Any University personnel or any student of the University may be appointed to a committee.
  2. Chairs of Standing Committees must be elected faculty Senators.
  3. A majority of the membership of a Senate Standing or Special Com-mittee must be elected faculty Senators.
:#SECTION_1_committees_by-law#} {#SECTION_2_committees_by-law#:

SECTION 2

Persons who are appointed to committees and standing subcommittees who are also members of the University Faculty Senate have full voting privileges on the committee or subcommittee on which they serve whether elected faculty, ex-officio, student, or appointed Senators. :#SECTION_2_committees_by-law#} {#SECTION_3_committees_by-law#:

SECTION 3

All members of Standing Committees who are not members of the Senate shall have nonvoting privileges of the floor when the subject of discussion pertains specifically to the work of their respective committees. :#SECTION_3_committees_by-law#} {#SECTION_4_committees_by-law#:

SECTION 4

Direct consultation between Senate committees and other instrumentalities of the Senate and members of the administration, faculty, and student body of the University is encouraged subject to Article I, Section 4 of the Constitution. :#SECTION_4_committees_by-law#} {#SECTION_5_committees_by-law#:

SECTION 5

Any legislative or non-legislative report approved by a committee at the last meeting of one Senate year shall be presented to Senate Council and if approved for the Agenda will be presented to the Senate at the beginning of the next Senate year without review by the new committee. :#SECTION_5_committees_by-law#} {#SECTION_1_meetings_by-law#:

SECTION 1

Regular meetings of the Senate shall be held at least three times per semester during the academic year at times and dates decided upon by Senate Council, except as provided in Section 4 of this Article. :#SECTION_1_meetings_by-law#} {#SECTION_2_meetings_by-law#:

SECTION 2

Upon the request of the President of the University, the Chair shall convene the Senate. :#SECTION_2_meetings_by-law#} {#SECTION_3_meetings_by-law#:

SECTION 3

The Chair shall convene the Senate in response to a written petition of at least fifty members of the University Faculty to consider proposals of the petitioners stated in writing, providing the petition contains:
  1. statement of purpose of petition and
  2. names of five faculty members designated to meet with the Senate Council.
The five designated faculty members will review the issue substantively with the Senate Council before the special meeting of the Senate. :#SECTION_3_meetings_by-law#} {#SECTION_4_meetings_by-law#:

SECTION 4

Any regular meeting of the Senate may be cancelled (as long as the provisions of Section 1 are met) or scheduled for a new date in either of the following ways: (a) by a majority vote of the members present at any Senate meeting (at which a quorum is present) or (b) by a two-thirds vote of the total voting membership of the Senate Council. In case of emergency the Senate Chair, after consulting with the other Senate Officers, may postpone any Senate meeting for no longer than three weeks unless the Senate Council subsequently acts as specified earlier in this section. :#SECTION_4_meetings_by-law#} {#SECTION_1_quorum_by-law#:

SECTION 1

A quorum for the transaction of business shall consist of fifty (50) Senators. :#SECTION_1_quorum_by-law#} {#SECTION_1_delegation_by-law#:

SECTION 1

Authority for functions of the Senate as defined in Article I, Section 1, of the Constitution may be delegated in whole or in part to appropriately organized faculty bodies upon recommendation of the Senate Council and approval by the Senate in accordance with Article X, Section 1, of the Bylaws. Such delegation shall be limited to those functions appropriate to the faculty body concerned, and such delegations shall be specified in succeeding sections of this Article and shall be established in accordance with Article X, Section 1, of the Bylaws as interpreted by Senate Council. Legislative actions and minutes of all bodies to which authority has been delegated under Article VII shall be forwarded to the Chair of the Senate. Where appropriate, actions will be transmitted to the President following established procedures. The Executive Secretary is charged with assuring that review and transmittal to the Chair is made. :#SECTION_1_delegation_by-law#} {#SECTION_2_delegation_by-law#:

SECTION 2

The faculty of the Graduate School, as represented by the Graduate Council, is delegated authority for the interests of the Graduate School except in those matters that have University-wide implications; it shall administer its own affairs subject to review by the Senate.
  1. The review process shall include a report of actions of the Graduate Council to the Senate through the Senate Council. On special motion of the Senate Council, any of those actions may be placed on the agenda of the Senate for appropriate action.
  2. The Senate Council will provide for liaison with the Graduate Council.
  3. The Dean of the Graduate School shall present an annual report to the University Faculty Senate.
:#SECTION_2_delegation_by-law#} {#SECTION_3_delegation_by-law#:

SECTION 3

The faculty of the College of Medicine, as represented by the Faculty Organization of the College of Medicine, is delegated authority for the approval of courses and their content taken by medical students in the medical curriculum (700-level courses). This delegation of authority is subject to review by the Senate. The review process shall include the submission of all 700-level courses to the Curriculum Coordinator for inclusion on the Senate Curriculum Report and will be subject to the same hold and approval procedures as those listed in The Guide to Curricular Procedures. :#SECTION_3_delegation_by-law#} {#SECTION_4_delegation_by-law#:

SECTION 4

The faculty of The Dickinson School of Law is delegated responsibility for the approval and content of courses taken by law students in the law curriculum (900-level courses). This delegation of responsibility is subject to review by the University Faculty Senate. The review process shall include the submission of all 900-level courses to the Curriculum Coordinator for inclusion on the Senate Curriculum Report (Blue Sheet) and will be subject to the same hold and approval procedures as those listed in The Guide to Curricular Procedures. :#SECTION_4_delegation_by-law#} {#SECTION_1_referenda_by-law#:

SECTION 1

The Senate may conduct referenda of the University Faculty to obtain information concerning any subject under its purview. :#SECTION_1_referenda_by-law#} {#SECTION_1_procedure_rules_by-law#:

SECTION 1

The Senate shall establish its rules of procedure. :#SECTION_1_procedure_rules_by-law#} {#SECTION_1_amendments_by-law#:

SECTION 1

Amendments of the Bylaws may be adopted at any meeting of the Senate by a two-thirds (2/3) vote of those Senators present, provided that the amendments shall have been presented in writing at a preceding regular meeting. :#SECTION_1_amendments_by-law#} {#SECTION_6 _committees_standing_rules#:

SECTION 6

:#SECTION_6 _committees_standing_rules#}
Halloween, 2005

____
Copyright © 1997-2006 Victor W. Brunsden, vwb2@psu.edu
Maintained by Victor W. Brunsden, vwb2@psu.edu